Organizing computer files means a bit of work, but the result afterwards is totally worth it. We’ve all been in the situation where we start a directory and end up with so many subfolders that we don’t know where all the files went.  Instead of opening up each folder and looking for the file, learn to rename your files and your subfolders in a simple way so that you can find the file instantly.  Moreover, you won’t have to do any rework anymore since your files will no longer be missing.

Naming the Files Correctly

One of the messiest folders for all people will be your photos folder, so let’s look there as a prime example of how to start organizing computer files.  There are so many photos from so many different people and different times that after a year or two, you have no idea when or where that photo was taken.  We can start by creating a main folder, “My Photos.” Afterwards, for each event, create a separate folder. For example, if it’s your Mothers Birthday, remember to create a subfolder within the main folder that is named accordingly.

Keeping the Dates in Order

Just because you name the subfolder correctly, how do you keep track which year or date it was? You should probably put the date first.  For example, a folder named “081210_Moms_Birthday” will tell us that this folder contains pictures from Mom’s Birthday in 2008, on December 10th.  Never use slashes or other symbols in the name, always use the underscore.  This way, no matter what year or what date the event occurred; it will always fall in order in terms of year first, then month, then date.

Just a few rules can help you keep your files organized. Organizing computer files doesn’t need to be hard once you start following a system, so always remember how much time and energy you save from correctly naming your files.  Hopefully this should give you enough incentive to spend a little time to always name them the efficient way!

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